![Learn Office 365 from scratch Office 365 icon](https://www.kalmstrom.com/images/Microsoft/Office365200x50.jpg)
Automate business processes
![Create Microsoft Flows to automate business processes Microsoft Flow icon](https://kalmstrom.com/Tips/Office-365-Course/images/Flow-120x120px.png)
Usability
Workflows are limited to SharePoint. Even if there are reusable workflows that can be saved as workflow templates, the most common type of workflow is intended to be used in one list or library only. It cannot easily be re-used in another app.
The new flows, on the other hand, can be used extensively with various services. They are not even limited to Office 365 applications but can also be connected to social media, Dropbox and more.
Creation
![Workflows are created in SharePoint Designer. SharePoint Designer 2013 icon](https://www.kalmstrom.com/images/Microsoft/SharePointDesigner64x64.png)
For both workflows and flows, the creator sets trigger, condition and action. But flows use templates for the creation, and that makes them easier to build than the workflows.
Storage issue
![Microsoft Flows are stored in the user accounts Microsoft Office 365 User icon](https://kalmstrom.com/Tips/Office-365-Course/images/Office-365-User-65x65.png)
To avoid future problems, any organization that decides to automate business processes with flows should make sure to create a special user account for flows. If this account is used for creation of all flows but the personal ones, you can take advantage of the Flow benefits and handle situations when a user account is no longer available. The special account also helps when it comes to managing potential costs in cases of high volume flows.
Flow Tips articles
We currently have three Tips articles about Flow. In the first article I show how to create a product decision flow, and after that I expand the flow to add a status update on Facebook. Such an expansion would not have been possible with a workflow! In the third article I create a flow that sends a reminder e-mail.
Below you can watch the first demo, and in the kalmstrom.com Tips section you can learn more about Microsoft Flow.
By Peter Kalmström
CEO and Systems Designer
kalmstrom.com Business Solutions
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