Many can handle Outlook requests
You can send an invitation from your Outlook calendar to anyone. If the recipients don't use Outlook, they might not get it as an invite but rather as an ordinary email, but that is rare. Most modern e-mail clients on computers, phones and tablets can handle an Outlook meeting request.
Scheduling Assistant
- You must both be connected to the same Exchange server farm
- The other person must have shared his/her calendar information with you
Invitations with kalmstrom.com add-ons
Two of the kalmstrom.com Outlook add-ons build on the Outlook calendar: TimeCard and Calendar Browser. Meeting requests can be sent when using both of them, and they even enhance the standard Outlook features. I will give some examples.
TimeCard
If one employee requests a meeting with a group of colleagues, they will all get the appointment for the meeting tagged with the correct TimeCard values when they accept the invitation.
Calendar Browser
Public folders cannot send invitations, but when the calendar is a mailbox calendar the booking and invitation can be made in one process, so that users can book a resource for the meeting at the same time as they invite the other attendees.
You can for example book a room for the meeting and send meeting requests in one flow from the room's calendar. Even extras like refreshments or equipment, may be booked at the same time.
More tips
Should you not already use Outlook for arranging meetings I suggest you take a look at the demo and read the article about it in the kalmstrom.com Tips section. There you can also find an article about 6 ways to add info to the Outlook calendar and many tutorials on SharePoint and Excel. Please share if you find something useful!
By Peter Kalmstrom
CEO and Systems Designer
kalmstrom.com Business Solutions
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