Another Prince For kalmstrom.com

Saturday was a happy day for the whole kalmstrom.com team, as our senior developer Jitu Patidar and his wife Rashmi had their first baby.

Both parents developers
Jitu and Rashmi are both developers, and they met at work and married three years ago. I came to know Jitu when he begun working with the kalmstrom.com products on the 1 of May 2012, and not long after that he told us that his wife was expecting a child.

Punctual baby
When Jitu said he would be on paternity leave next week because the baby was due on the 13th of January we joked with him and said that more experienced people knew that babies seldom arrive on the expected day.

Well, this little one did not either, but very near, just one day early! And as you see he is already curiously looking out on the world around him.

Skype message
After Jitu had informed that he could not come to work Saturday morning because he had to take his wife to the hospital, we were all eager for more news. It took a few hours, but then we did not have to wait any longer.

Lead developer Jayant Rimza gave us the message in the Skype chat we use for information to all team members: "Got call from Jitu, and he is blessed with a baby boy!" As you can imagine there were many happy emoticons in the chat after that!

Visits
In smaller groups the Indian team members went to the hospital to see the little boy and his happy parents. The Swedish team members could not do that, so we had to content ourselves with sending our well wishes with a big bouquet of flowers.

Jitu on leave
Jitu Patidar is responsible for the kalmstrom.com Support Services, but users and evaluators of the kalmstrom.com applications don't have to worry. Sigge, Vipul and Jayant will be here for you, and there is no problem for Sigge to take over the responsibility temporarily. He was the responsible earlier, before we decided to put a developer in that position instead.

New life
Now a new stage of life has begun for Rashmi and Jitu - because life is never the same after you have had a child. The kalmstrom.com team wishes them and their son all the best for the future and send them our warmest congratulations!

Maybe you wonder why I use "another prince" in the title? Last year Jayant had his first child soon after the Swedish crown princess had a daughter, and then I wrote about it in a blog post called "A prince for kalmstrom.com". Now we have two small baby princes, two nearly grownup princes (Peter's sons) and princess Elsa, Peter's daughter!

SharePoint 2013 Content Types

The kalmstrom.com CEO, Peter Kalmström, is a Microsoft certified SharePoint specialist. Peter has felt the need for a demo about Content types in SharePoint 2013, and here is his own introduction:

Content Types avoid repetition
When managing a SharePoint site you want to centralize the administration as much as possible, so that changes and additions are easily distributed and you don't have to repeat them many times. One way of achieving that is to use CSS files in SharePoint, just like you do on other websites, but you should also take a look at the Content Types.

Do like Microsoft!
Using SharePoint Content Types is a bit like using CSS for a website ‒ you only have to change in one place. In SharePoint Microsoft builds all of the inbuilt lists on Content Types, and any SharePoint administrator can do the same. For example, if you connect several Document Libraries with the same Content Type, you can handle updates in the Content Type instead of changing each Document Library separately.

Content Types at its best in 2010
Content Types were introduced in SharePoint 2007, and in SharePoint 2010 the use of Content Types as the basis for building page layouts was front-and-center in SharePoint Designer 2010.  I really liked the concept and published a video demonstration in the Tips section of the kalmstrom.com website to encourage people to use Content Type more.

More hidden in 2013
Unfortunately Microsoft has taken a step back in SharePoint 2013, when it comes to Content Types. They are still relevant, but they are more hidden and not as easy to start working with. You no longer find the Site Content Types under the Site Settings, as in SharePoint 2010, but they remain in SharePoint Designer 2013. There they can be used as before, but the change makes it a bit trickier.

I will however do my best to show how to get around some of the initial hurdles. Please watch the video demonstration below and give it a try!
I have used the Office 365 version of SharePoint 2013 in this tutorial.

This is the first in a series of video demonstrations for SharePoint 2013, to be published in the Tips section of the kalmstrom.com website. In total I have planned twelve more, to be released during the first quarter of 2013.



By Peter Kalmström
CEO and Systems Designer
kalmstrom.com Business Solutions

SharePoint Document Tagger Beta Released

SharePoint is an excellent platform for sharing and for storage of documents, but when the libraries grow big it is often difficult to get an overview of the documents and quickly find the one you need. Now kalmstrom.com Business Solutions offers a solution to this problem: Document Tagger for SharePoint. The Beta version was been released yesterday.

Not only does Document Tagger help you tag documents and presentations in SharePoint libraries but the solution also gives additional possibilities to manage them.

With Document Tagger you can

• Upload and tag a file in one flow
• Tag one or several files that are already uploaded to a SharePoint library
• Find related documents by clicking a tag
• Group keywords and metadata by category for a better overview
• Filter documents by tag
• Create views to show documents tagged with one or several keywords
  
• Create a page to show keywords and links to documents tagged with them on the same page
• Add a Tag Cloud Web Part to a SharePoint page

Some of these are SharePoint features that Document Tagger helps you to make better use of, others are new features that Document Tagger adds to SharePoint 2010 Foundation or Enterprise.


The Beta version of Document Tagger uses the OpenCalais Web Service for the text analysis, and when we have perfected the SharePoint integration of Document Tagger we will give more options for how the analysis should be performed. In this Beta release we have instead focused very much on the user interface and on making the usage as streamlined as possible.

We have a detailed manual that I recommend you study. Microsoft certified SharePoint specialist Peter Kalmström has also made several video demonstrations where he explains the benefits of using tags, and you can find them all in the playlist below.

Now we are eager to hear comments from evaluators. You are welcome to download the Document Tagger .wsp file, upload it to your site collection, activate it and try it. Then please contact us and tell us how you like it!

New Possibilities With kalmstrom.com Applications Of 2012 And 2013

The kalmstrom com team is looking forward to the new year with optimism, as we have more  kalmstrom.com products to offer than ever before – at the same time as we are keeping the Community system with one subscription for any number of products.

We are also re-building most of our applications using the latest techniques and platforms. Here our CEO and applications designer Peter Kalmstrom gives a summary of what we achieved in 2012 and what we plan to do in 2013.

Kanban Task Manager for Outlook and/or SharePoint
During 2012 the kalmstrom.com team developed a totally new application: Kanban Task Manager. It was a big undertaking, and we are all happy that we now have released the SharePoint version as well as the Outlook version of this application for project and task visualization.

The two versions may be used separately or together. We are ourselves using both the Outlook and the SharePoint version of Kanban Task Manager on the same data for the kalmstrom.com project management.

New techniques
The development of Kanban Task Manager took some time, not only because it was something totally new but also because we used the most modern techniques when building it. I wanted to change the architecture of the kalmstrom.com products, to get them perfectly equipped for future development, and I decided to give the new application the same modern foundation.

Therefore Kanban Task Manager for Outlook was the first kalmstrom.com product using solely the new techniques, but now work is in progress to re-build the rest of the applications. Users will still recognize their software and be able to do what they did before, but under the surface the kalmstrom.com applications will be as new.

SharePoint sharing option
We also want to help Community Members embrace a future where teams get more mobile and geographically dispersed, and therefore the use of SharePoint is an important part of the new architecture. I am a Microsoft certified SharePoint specialist and can see the great possibilities of this platform. Kanban Task Manager was also the first application to offer a SharePoint site as an alternative to a database for sharing and storage of data.

Excel reports
The statistics tool used in most of the kalmstrom.com products will be replaced with Excel reports.
The old tool is a bit complicated to use, and it requires Office Web Components for Office 2003 to be installed on the computer. This requirement is becoming increasingly troublesome even if the 2003 version works well for later versions of Office too.

Excel has grown into a powerful platform for statistics and reports. and most managers already know how to use it. If not, there is a multitude of tutorials on the net. Excel is also very suitable for use with other Microsoft platforms, which further increases the benefits of using Excel reports for statistics.

Each application will have a number of product specific default reports, but these may be modified using all the standard Excel features and new ones may be created and included in the reporting system.

Re-usable parts
Much of what we learned and developed when we created Kanban Task Manager has been, or will be, reused in other products. Therefore the time spent on Kanban Task Manager was not just a benefit for this application but for most of the others too.

I have a lot of plans for Kanban Task Manager, but for now they will have to wait. Instead we will concentrate on our other products for a while.

Calendar Browser for Outlook V8
Calendar Browser was next application to be released with the new techniques and the Excel reports. Our resource booking tool still does not have the SharePoint option, but it will be added in version 9. Before the next major release we will however give you an update of Calendar Browser which has several new features, sponsored by one of our Community Members.

Folder HelpDesk for Outlook
In May we published a new version of the issue tracking application that was earlier called Public Folder HelpDesk. As this Outlook-addon can be installed in a shared mailbox too, we decided to call it just Folder HelpDesk from version 12.

Now we are already working on version 13, which we hope to release in the first quarter of 2013. It will have most of the new techniques and Excel reports just like Calendar Browser, but the SharePoint integration will have to wait until version 14. Here we also have received a generous Member sponsorship that will add a number of new features to Folder HelpDesk V13.

TimeCard and HelpDesk OSP
In the beginning of 2012 TimeCard Workgroup was updated with a possibility to report on behalf of someone else, and after that we have released two minor updates. HelpDesk OSP was updated to be able to convert incoming Outlook e-mails  into SharePoint tickets even when the have very big attachment files.

These two applications work well, and the kalmstrom.com support team seldom has to assist users, but they  need an update too and their turn will come during 2013. TimeCard V5 and HelpDesk OSP V4 will both get a new architecture and Excel reports, and we hope to be able to add a SharePoint option for TimeCard also.

HelpDesk OSP already builds on SharePoint, but I want to make more use of all the possibilities given by SharePoint  – and of the Outlook functionalities in SharePoint! Apart from that HelpDesk OSP is the youngest kalmstrom.com product after Kanban Task Manager, so it already has a more modern architecture than the more classic applications and no extensive changes are needed.

KBase
Last but not least KBase V3 will be released later in 2013 as a totally new product. By changing the architecture we will make the kalmstrom.com knowledge base better and more stable, and it will get many good new features.

Document Tagger
Very soon I hope we can release another new product as a Beta: a document tagger for SharePoint libraries. I am sure Kate will tell you more about it in a later blog post.

As you see we are keeping busy. We actually have so many plans that more developers are needed, so we are in the process of hiring more people. It is bound to be a very interesting year!

Happy Events For The kalmstrom.com Team In 2012

Together with the rest of the kalmstrom.com team I wish all blog readers a happy, peaceful and satisfying 2013!

 It has  always been a joy writing articles in this blog, but last year it was better than ever, as I had so many happy events to tell you about. Here is a reminder of some of them. Click the images if you want to know more!

June wedding
The kalmstrom.com CEO, Peter Kalmström, and our Sales and Relations Officer, Siret Toots, got married in a beautiful ceremony by the sea near the kalmstrom.com office. Siret took the name Kalmström, and she is now not only my work mate but also a beloved family member.


First baby
In March 2012 kalmstrom.com Lead Developer Jayant Rimza and his wife Sushma had a son, their first baby. It was a day of happiness not only for the new Mum and Dad but also for the whole kalmstrom.com team. We had all waited for this day and were delighted everything turned out so well. And now it seems as if young Atiksh has inherited his father's flare for IT!


Engagement and marriage
In the beginning of the year kalmstrom.com developer Kanak Joshi become engaged, and a little more than a week ago she married her Rugved Ambekar in a ceremony in Indore. We wish the young couple all the best, even though we are sorry that the wedding meant that Kanak left us, to move to another town.

Kanak was responsible for the kalmstrom.com Support Services, but fortunately our developer Jitu Patidar was well fit to take over that task.

Himalayan pilgrimage
Another team member, kalmstrom.com Designer Jitendra Joshi, fullfilled a long time dream when he made a pilgrimage to the sacred Amarnath Cave in the Indian Himalayas last summer. The journey was not easy, as it took him high up in the mountains, but he found it a fantastic experience that he will never forget.


Summer delights
These were four milestones, but I like to mention one more thing that was important to Sigge and me: for the first time Peter and Siret spent the whole summer near us on Öland. Work and leisure were mixed in a comfortable way that we all enjoyed, and we hope this summer was the beginning of a long row of similar ones.

How about the products then? After all, the kalmstrom.com team exists because of the products, not because of events and celebrations. Don't worry, I will soon come back with another article about the kalmstrom.com applications, and many more will follow in this blog during 2013.

A heartfelt thank you to all who follow the kalmstrom.com Blog and give me a reason for continuing writing it!